Microsoft Mail Merge For Mac

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  1. Microsoft Mail Merge Mac

I have printed labels using Word mail merge from an excel spreadsheet. I stopped printing at row 82. I want to start printing from row 82 to 100. How do I do this? When I start a new mail merge it shows the first labels I printed in the preview. Dec 28, 2014  Step by step guide on how to do a mail merge email with office for Mac. First, some basic principles on mail merge emails for those who aren’t familiar. Mail merge emails are written and managed from Word, not from Outlook. All data that will be “merged” into the email is taken from an excel file.

Note

Before labels can be made, the names and addresses must be stored in a CSV file or another format that can be imported into the Mail Merge. See our steps for creating a CSV file if you need to create one.

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Once a CSV file is prepared, the steps below can be followed to create labels using a mail merge.

Step one and two

  1. In Microsoft Word, on the Office Ribbon, click Mailings, Start Mail Merge, and then labels.
  2. In the Label Options window, select the type of paper you want to use. If you plan on printing one page of labels at a time, keep the tray on Manual Feed; otherwise, select Default.
  3. In the Label vendors drop-down list, select the type of labels you are using. In our example, we are using Avery labels.
  4. Select the product number of the labels. The product number is often shown in one of the corners of the label package.
  5. Once everything is selected, click OK.
Tip

If your label product number is not listed, you can often download the template for your labels from the manufacturer's website. Search for xxxxx template, where xxxxx is the product number you are trying to find.

Step three

  1. After the labels are created, click the Select Recipients button in Mailings and then click Use Existing List.
  2. In the Select Data Source window, point Microsoft Word to the location of your CSV file and click OK.

If the CSV file inserts properly, you should now have '<<Next Record>>' on each of your labels.

Step four

Merge
  1. Click the Address Block option in the Ribbon and verify the address is properly formatted.
  2. If the address is not being displayed properly, click the Match Fields button and change how the fields are being matched.
  3. Once the address is being displayed properly, click OK to place the '<<AddressBlock>>' field into the first label.

Step five

  1. Click the Update Labels button to update all fields.
  2. The first label should only have the '<<AddressBlock>>' field. All other labels should have '<<Next Record>><<AddressBlock>>' to step through each address field and print the address block in each label.

Step six

  1. To make sure everything looks ok, click the Preview Results button, which should show each label and a different address for each label.
  2. If you want to preview more than the first page, click the arrow pointing to the right while still in preview mode to show other pages.

Step seven

  1. If everything looks ok, click the Finish & Merge button.
  2. Click Print Documents to print the labels.
Tip

To help prevent labels from being wasted, we highly recommend you print labels on a piece of paper before printing on the label stickers. After printing the labels on plain paper, with the label paper behind the plain paper, hold them up to a light. Doing so allows you to check if the spacing and formatting of the labels looks good.

Additional information

Microsoft Mail Merge Mac

  • See our CSV and mail merge definitions for additional information and related links.